The Document Profiler System is a powerful yet easy to use system that moves your printed and digital documents to a more useful place, your finger tips. DPS, an advanced document storage system provides the flexibility of user defined indexing fields as well as OCR technology that indexes every word in the document. DPS also has an open architecture that allows access to the indexes and launching of a viewer application from other programs.

Contact sales@agencytechnologies.com for pricing and availability.

Document Types

DPS allows you to define your own  document types to be used for indexing and viewing documents. Document types consist of information headings that provide concise and recognizable data about the document. DPS allows you to define as many document types as necessary to handle your document storage needs.

Supported File Types

DPS can display graphic file types of TIF (single and multi-page), JPEG, BMP, PCX and GIF. Files of other types such as those from spreadsheets or word processors can also be indexed by DPS and DPS will launch the program associated with that type of document in order for you to view it. 

If you can copy it to a work area, then DPS will index it!

Work Area

This is where documents are scanned into and/or other documents can be imported.

The Work Area also provides the tools needed to prepare documents for storage. You can:

Stack Pages, Un-stack pages, crop, auto-crop, manual straighten, auto-straighten and de-speckle.

Image View Panel

This allows you to move around the document, zoom in/out, display thumbnails, rotate the document, quick zoom to a quadrant and flip through pages of a multi-page file.

Document Searching

 DPS provides a flexible search screen for gaining access to stored documents. You can search based on any combination of criteria relating to document types or all documents. Logical operands AND and OR provide more control on your selection.

 Since DPS performs OCR (optical character recognition) on your scanned documents, you can search for text that may not have been included in the index information.

Active List

 The active list can be viewed after selecting records on the search screen. While viewing the Active List, a document can be Printed or Emailed. You can also view information about the document including all the words DPS found during the OCR process.

 Data entry fields can also be flagged as modifiable by the user. This allows you to use DPS as a processing tool for your documents.

Document Types

 Each type of document used in your business has some unique as well as common characteristics. DPS allows you to define these types of documents along with a default list of Document Descriptions. This default list of descriptions provides data integrity and faster indexing times.

 The number of Document Types and the related descriptions you can define is virtually unlimited

Field Identifiers

 Not all documents have the same key information you want to index on. DPS allows you to define the field headings to use with each document type. You can also indicate whether or not the entry field is required, should be displayed, can be modified and/or if it will be a proper name.

 DPS also allows you to define a default list of entries for one of the index fields. This provides data integrity and faster indexing times.

Operator

 Accessing DPS requires a User ID and password. A users access level can also be assigned and used to limit access to sensitive documents.

 There is no limit to the number of operators you can define and/or the number of users accessing images using the Viewer program.